Built for End-to-End Supplier Control

Intelligent Supplier Management Software

Centralize every step of supplier management including onboarding, qualification, collaboration and performance tracking. Ensure compliance and reduce risk with full visibility into your supplier ecosystem with a secure, easy-to-use platform.


    SOC 2 Type 2 Compliant
    GDPR Compliant
    Built on SharePoint
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    Supplier Management Dashboard - ProcureKey
    Customer Reviews

    Trusted By 1,000+ Buyers from Enterprises Around the Globe

    Features

    Do More With SMART Supplier Management Software

    Team discussion 2 - ProcureKey
    Centralize Supplier Information
    Ditch spreadsheets. Keep complete, searchable profiles for every supplier, including documents, certifications, communication logs, and status updates.
    Project Discussion - ProcureKey
    Improve Supplier Collaboration
    Foster trust and transparency through real-time messaging, announcements, and seamless document exchange in a shared portal.
    Monitor Compliance Automatically
    Set automated alerts for expiring contracts, missing documents, and compliance risks so nothing is overlooked.
    Track Performance & Engagement
    Get full visibility into supplier participation and responsiveness, from proposal submissions to bid activity, helping you evaluate vendors with confidence.
    Identify, Qualify & Invite Suppliers
    Source the right suppliers by searching your centralized database and inviting them directly into procurement events like RFx or Reverse Auctions.

    Designed for Modern Procurement Teams

    ProcureKey’s Supplier Management is more than a repository. It’s an intelligent module designed to simplify vendor-related workflows across procurement.
    Self-Managed Profiles
    Suppliers can update information, upload documents, and track their status independently.
    Pre-Qualification Made Easy
    Define and automate supplier assessment criteria based on certifications, risk levels, or performance history.
    Integrated with RFP & Reverse Auctions
    Seamlessly manage suppliers across all procurement events without duplicating data or effort.
    Built on Microsoft SharePoint
    Leverage the power of your existing M365 ecosystem for security, configurability, and ease of adoption.
    Evaluation-Ready
    Use predefined scoring models to evaluate supplier responses fairly and transparently.

    Other Essential Features

    Centralized Sourcing Management
    Dedicated Vendor Portal
    Bid Confidentiality
    Role-Based Access
    Audit Trails & Log
    Smart Bid Evaluation
    Customizable Templates
    Personalized Preferences
    Real-Time Notifications
    Questionnaire Repository
    Real-Time Dashboards
    Detailed Reporting
    Multi-Language Support

    Enterprise-Grade Security & Data Privacy

    Built on Microsoft SharePoint and hosted within your Microsoft 365 environment, ProcureKey delivers unmatched security and control over supplier data.
    No Data Storage
    The supplier portal displays invited RFx data only—it does not store any supplier data, ensuring complete control remains with your organization.
    Microsoft 365 Security Infrastructure
    Leverages the trusted, enterprise-grade infrastructure of Microsoft Cloud.
    ISO 27001:2022 Certified
    Aligned with top-tier global data protection standards.
    Role-Based Access
    Ensure that only authorized users can view or manage supplier information.
    GDPR Compliant
    Designed to meet data privacy and regulatory standards globally.

    The Results Speak for Themselves

    "ProcureKey exceeded our expectations, saving us $90,000 this year. We're keeping vendors honest and streamlined our communication. It's user-friendly and we love it!" - Charlton, MJH Life Sciences

    Integrated Modules for End-to-End Control

    Bid Smarter, Win Better
    Enable detailed line-item bidding for clearer comparisons and more accurate evaluations. Compare submissions at the item level to make informed, data-driven decisions. Customize bid formats to suit complex needs, ensuring transparency and driving better decisions.
    Purchase Requisition
    Automate Your Spending
    Simplify requests, approvals, and budget tracking. Gain Real-Time Visibility: See where your money is going, every step of the way. Control Costs, Improve Efficiency: Streamline your entire purchasing process.
    Coming Soon

    Streamlines Your Procurement

    Simplify intricate projects. See every expense. Optimize materials.
    Immaculate Budgeting. Know your true costs.
    Construction. Manufacturing. Custom Buying

    Stay In Charge. Get Max Savings

    Simplify intricate projects. See every expense. Optimize materials.
    Team discussion - ProcureKey
    Request detailed quotes. Compare item pricing. Spilt Award bid item wise to suppliers.
    Provide itemized pricing breakdowns to requested RFQ.

    This Is How Our Module Helps

    A construction company needs 500 metric tons of steel and 1,000 bags of cement. Instead of bidding on the total cost, they request separate bids for each item.
    Initial Budget: $500,000
    Out Come-Buyer will award the bid in a split way: steel to Supplier C ($125,000) and cement to Supplier B ($275,000). Total Cost: $400,000.
    Cost optimization, transparency, and Flexibility

    Suppliers Submit Itemized Bids:

    Supplier A
    Steel Price - $300,000
    Cement Price - $150,000
    Total Bid - $450,000
    Supplier B
    Steel Price - $340,000
    Cement Price - $125,000
    Total Bid - $465,000
    Supplier C
    Steel Price - $275,000
    Cement Price - $180,000
    Total Bid - $455,000
    Final Savings
    $100,000 (20%)

    Features You'll Love

    Team discussion 2 - ProcureKey
    You control bids at the individual item level.
    Project Discussion - ProcureKey
    See a detailed cost breakdown for each line item.
    Request multiple options for each item other than price.
    Evaluate bids independently for each item.
    The system automatically ranks bids based on an item.
    Partially award different items to multiple suppliers.

    Streamlines Your Procurement

    Simplify intricate projects. See every expense. Optimize materials.
    Our AI-enhanced features take the guesswork out of evaluations and vendor selection so you can focus on strategy, not spreadsheets.
    Automatically score and rank vendor responses based on your predefined criteria. Our AI analyzes data to flag inconsistencies, highlight outliers, and recommend top contenders—streamlining decision-making while ensuring fairness and accuracy.
    Leverage AI to identify the best-fit suppliers based on your project scope, historical data, and vendor performance. Skip the manual research—our system helps you boost response rates and drive competitive pricing with precision-targeted invites.

    Features That Power Performance

    Create and publish bids by entering simple details like title, description, time zone, and deadlines
    Upload Excel templates without formatting issues and customize fields (e.g., currency, dropdowns, dates, file uploads) to fit project needs.
    Automatically log all bid activities for transparency and compliance
    Leverage AI to analyze proposals, suggest the best suppliers, and streamline decision-making for faster, smarter sourcing.
    Partially award items to different suppliers, ensuring the best fit for each item.
    Keep all sourcing activities organized and accessible in one place, from project setup to bid awarding, ensuring a seamless and efficient process.
    Cater to global teams with multi-language support, ensuring seamless communication and participation from vendors across different regions.
    Your data stays private. No one, including us, has access to your bids; everything is securely stored in your SharePoint environment.
    Vendors securely access bids, with live chat and real-time notifications to stay engaged.
    Track bid performance and generate detailed reports for data-driven decisions.

    Built for Teams That Value Time, Transparency, and Results

    Whether you're issuing bids for 5 items or 500, our system keeps you in control, reducing administrative burden and unlocking better vendor competition. It's ideal for:

    Integrated Modules for End-to-End Control

    Supplier Management

    Build Stronger Relationships: Streamline onboarding, communication, and performance tracking.
    Reduce Risk, Ensure Compliance: Stay ahead of certifications and regulatory requirements.
    Data-Driven Decisions: Gain insights into supplier performance with easy-to-understand dashboards.

    Purchase Requisition

    Automate Your Spending: Simplify requests, approvals, and budget tracking.
    Gain Real-Time Visibility: See where your money is going, every step of the way.
    Control Costs, Improve Efficiency: Streamline your entire purchasing process.

    Oil & Energy Company Simplifies Bidding with Itemized Bidding Software

    "Itemized bidding is the answer that we came up with to this problem."

    Vendors Love It Too

    With Minimal Onboarding, Vendors Can

    Works With What You Use

    Works with SAP MM, Oracle Inventory, or your own databases.
    Sends bids to ERP systems (like SAP S/4HANA, IFS).
    SharePoint, Teams, Power BI

    Explore Our Other ProcureKey Modules

    RFQ Management
    Streamline RFQ process, accelerate bid cycles with Simplified RFQ Creation
    Competitive Bidding & Auctions
    Run reverse auctions, optimize sourcing, and drive down costs. Supplier & Data Management
    Supplier & Data Management
    Onboard suppliers, manage compliance, and control access. Purchase Requisition
    knowledge capsule

    Smart Sourcing Insights

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